Board Documents
Board documents are available in Adobe PDF. All WRA documents and forms are available on the forms page:
Committees of the WRA
The WRA Board of Directors (BOD) has created three new Committees to help the BOD in reviewing current membership policy and procedures, updating the long range plan, creating a mid-term plan and conducting a financial asset and policy review. Below is detailed information about each committee and a point of contact for each committee should you have any questions, concerns or comments.
Membership Policy Review Committee
POC: gro.cerdoowenyawnull@tnediserp
The Committee consists of the President, Membership Chair, Membership Manager and two members of the WRA. The Committee is tasked with the following:
- Review current Membership policy as written in the Members Handbook to ensure that they are in compliance with the by-laws and the Articles of Incorporation. Draft new language for the Members’ Handbook incorporating all changes being recommended by the Committee.
- Review by-laws to determine if any changes need to be made to bring the by-laws up to date with changes in membership process, i.e. creation of the Membership Manager position. If necessary, draft new language to add to the by-laws and specify what language, if any, needs to be deleted.
- Review the current “unwritten” process by which memberships are bought, sold and leased to determine what can be done to make the process more efficient. Draft a Membership Procedural Handbook that includes all policies and procedures not included in the Member Handbook to be used by the current and future Membership Manager and Membership Chair to ensure consistency and continuity on how memberships are processed.
Mid Term Planning and Budgeting Committee
POC: gro.cerdoowenyawnull@tnediserpeciv
The Committee consists of the Vice President, Treasurer, Tennis, and two WRA members. The Vice President will include the Pool, Grounds, Special Events, and Membership as appropriate to ensure that comprehensive ideas and objectives are included in the planning. The Committee is tasked with the following:
- Review the current Long Range Plan (LRP) and update the projected growth and developments into 2018.
- Review the depreciation schedule and update the current funding strategy to maintain and replace the current assets.
- Solicit input from the membership and draft proposals for mid-term (2013-2018) developments consistent with the LRP. Include funding strategies that are proactive, transparent, and deliberate.
Financial Asset and Policies Review Committee
POC: gro.cerdoowenyawnull@rerusaert
The Committee consists of the Treasurer, Pool, Grounds, Business Manager and three WRA members. The Committee is tasked with the following:
- Review the current insurance policy to determine the adequacy of WRA coverage. Include a historical review of incidents on WRA property to determine the precedence of potential liabilities. Provide a recommendation to the board to decrease, increase or sustain the current insurance policy with suggestions to mitigate potential liabilities.
- Review the current depreciation schedule to determine components that may be vulnerable to catastrophic failure. A catastrophic failure is further defined as a failed component, greater than $100k to replace, which would result in a pool closure for more than a week. Provide recommendations to the board to decrease, increase or sustain the Capital Reserves relative to the likelihood and potential costs of a catastrophic failure.
- Review the last three years of expenditures, approved by the board (< $5k) and membership (>$5k), to establish benchmarks for purchase approvals. Provide recommendations to the board to decrease, increase, or sustain the current $5k threshold to approve expenditures. If the committee recommends changing the $5k threshold, include proposed changes to by-laws, handbook, and operating procedures as appropriate.
About the Board
The WRA Board consists of 9 members, each serving a three year term. Every year, during the September General Membership meeting, three board members retire and three new members are voted in. The Board positions include President, Vice President, Secretary, Treasurer, Pool Chair, Tennis Chair, Membership Chair, Grounds and Facility Chair, Special Events Chair. The Board is assisted by two paid positions: Business Manager and Membership Manager.
The Board holds monthly working meetings, and two General Membership meetings. One meeting is held at 8pm on the second Monday in February, at which time the current members adopt a budget for the current fiscal year. The second meeting is held at 8pm on the last Monday of September, at which time the members elect three Directors.
Site last updated May 2, 2012 @ 8:32 pm